Tips for using the online application system

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Where applicable, job seekers are strongly encouraged to use U of T's online application system (also referred to as the Taleo system) when applying for many of the jobs posted on the http://www.uoftcareers.utoronto.ca/ site.

This system:

  • Lets you create a profile to keep track of the positions you've applied for;
  • Provides confirmation that your application has been accepted;
  • Allows you to edit submitted applications up until the posting closing date; and,
  • Notifies you via email of jobs that match your skills and interests.

Here we list some tips on creating a profile and searching for positions using our online system. Please note: the online application system is best viewed using: Windows XP: IE 6.0 or 7.0, Windows Vista, IE 7.0 or Firefox 1.0 or 1.5. The minimum screen size is 720 pixels. JavaScript activation is required. Macintosh environments are not currently supported at this time.

Creating a profile

Creating your username


When deciding on a username, pick something that is easy to remember and make note of any capital letters as the system is case sensitive. Also please note that the system will not accept spaces in a username.

Creating your password


When creating a password, write it down in a safe place for future reference. Please use the following criteria when selecting a password:

  • It must contain between 6 and 32 characters. Use only characters from the following set: ! # $ % & ( ) * + , - . / 0123456789 : ; < = > ? @ ABCDEFGHIJKLMNOPQRSTUVWXYZ [ \ ] _ ` abcdefghijklmnopqrstuvwxyz { | } ~
  • It must contain at least 1 letter
  • It must contain at least 1 numeric character
  • It must not contain more than 2 identical consecutive characters (AAA, iiii, $$$$$ ...).
  • It must not contain your user name.

If you have forgotten your username and/or password, simply use the "Forgot Your Password" and/or "Forgot Your Username" links found on the Login page to retrieve your username and/or reset your password. Note: on the Forgot Your Password page, fill in only the email address field to retrieve your Username.

One profile is all you need


You do not need to create a profile for each position you apply for. You can use your Username and Password to access your account to apply for multiple jobs and to be notified of positions that match your qualifications and interests.

My Jobs page


Select the "My Jobs" tab at the top of your profile to view all the positions you have applied for - even those past their closing date, and all positions you have saved as draft but not yet submitted. Click on the job title to review the job description, use the "view submissions" link to review your application.

Setting notification options


If you would like to receive an email when jobs that match your qualifications are posted on the www.jobs.utoronto.ca website, select the Job Posting Notification option using the checkbox at the bottom of the Personal Information page of your profile. You can refine your search based on function, location and division or faculty. If you have already created a profile, you can update your profile to opt in or out of receiving notifications by selecting the "My Account Options" link at the top of the page and editing the selections in your Correspondence box.

Searching for positions

From http://www.uoftcareers.utoronto.ca/ ‘Current Opportunities' you will find five options:

  • Academic Opportunities
  • Librarian Opportunities
  • Staff Opportunities
  • Temporary Opportunities (UTemp Opportunities) and
  • U of T Student Opportunities

It is strongly encouraged on both the Staff and Faculty careers pages that candidates use the online application process where applicable.

Please note:

  • You can search for staff careers using a job number, keyword search or by selecting a job field, campus, and/or department using drop-down menus.
  • You can search for faculty positions by using a job number, keyword search or by department. Also, currently not all positions listed on the faculty page use the online application system.

Keep an eye on closing dates

All positions on this site list a closing date, which is the last date for submissions. Positions close at 11:59 pm on the closing date. The job will no longer appear on the http://www.uoftcareers.utoronto.ca/ website after this date and late applications will not be accepted.

Where to go for help

If you require further information about our online application system, please visit our Frequently Asked Questions page or send an email to uoft.careers@utoronto.ca.