Frequently Asked Questions

Related Links

  

About U of T 

Finding work at U of T

Applying to U of T

Attachments

Troubleshooting 

About U of T

U of T says it is an equity employer. What does that mean?

The University is committed to ensuring that the diversity of our staff, students and faculty reflects our local and global community. We are working to remove barriers to employment for people who are usually underrepresented in Canada's workforce – Aboriginal people, people with disabilities, visible minorities, sexual minorities and women. Our programs also ensure that employees at the University are treated with justice and fairness. For more information, please go to the equity section on our website.

Are all the jobs in downtown Toronto?

No. We have three campuses: St. George, in downtown Toronto; Mississauga, to the west of the city; and Scarborough, in the city's east end. Our career site regularly posts a wide variety of challenging jobs from all three campuses. For more information on the U of T campuses, you can also check our campus maps.

What kinds of jobs are available at U of T?

Professor, accountant, campus police constable, counselor, communications specialist, caretaker, operating engineer, sports coach, research officer, lab technician, writer, finance manager, electrician and IT specialist are only a few of the many job opportunities available at U of T.

If you are interested in a specific job at U of T, and you do not see that job posted today, please remember that what you see posted is only a snapshot of the types of jobs that we recruit for every year. Our staffing requirements vary; therefore we suggest that register a profile and select to receive job posting notifications via email or continue to visit the careers site for exciting new opportunities.

What do the different employment groups mean? Will I be in a union?

Depending on the duties and responsibilities associated with a position, an employee is classed in one of several employment groups, each of which is governed under a specific set of policies. Each of the University's union groups also has an individual collective agreement, and faculty and librarians have their own agreement and policies.

Over 80 per cent of the University's non-academic staff are unionized, including library workers, operating engineers, administrative and technical staff, police and skilled trades and services personnel. Non-unionized employees include research associates, professional/managerial staff, confidential administrative staff and ESL instructional staff. More information on the different staff groups can be found on our Staff site.

What does “appointment type” refer to?

Each job posting indicates how the position is funded and includes details about the position. 

  • Continuing Employees have no predetermined end date; 
  • Term Employees are hired for an initial appointment of at least six (6) months in length and have a predetermined end date;
  • Part-time Employees have appointments based on less than 100 per cent of the full-time hours of work.

What kind of people are you looking for?

The University of Toronto takes pride in being part of one of the world's most multicultural cities. We look for qualified individuals who can contribute to the diversification of ideas within our community and are committed to our vision of being among the world's finest research-intensive universities in the world.

I saw a list of questions about equity. Do I have to answer? Will it affect my chance to get hired?

All questions to do with equity are voluntary and your answers are viewed only by U of T's Employment Equity Officer. Your answers are not accessible by any human resources staff or hiring managers and will not affect your employment application. We encourage you to answer the questions to help us to measure our progress in maintaining an equitable and diverse work environment.

Finding work at U of T

Where do I look for academic positions?

Please check our academic employment postings.

Where do I look for research positions?

Some research positions are posted on our careers website. If you have a research background in a particular field, or are interested in a specific project, you may wish to contact the appropriate department or lead investigator directly.

I'm a student. Where should I look for jobs?

U of T students interested in career or employment information should contact the University of Toronto Career Centre. Information on the Work-Study program can be found at the Student Financial Support site.

Are all the jobs available at U of T posted on the web? Where else should I look?

Most staff jobs at the University will be posted here on our careers site. Skilled trades are not posted, as they are generally hired through the appropriate hiring halls. Academic postings are also listed online.

I want to work for a specific department, but I don't see any jobs posted for it. Can I just send my resume directly?

Unfortunately, we do not accept unsolicited resumes. We suggest that you register with our careers website and enter your profile. You may choose to be informed via email when the campus location, department or division where you wish to work is posting a position.

Applying to U of T

How do I apply to U of T?

To apply for an administrative, academic, technical or service job at any of the three campuses, please check our online careers listing. You can apply for jobs online, except for those affiliated with CUPE 3261, which includes skilled trades and Facilities and Services positions such as caretaking, landscape technician and maintenance technician. The University does not accept unsolicited resumes, but we encourage you to register your profile with us.

Is applying online the only method I can use?

Yes. Please note that you must complete all pages in order for your application to be considered. Be sure to include all the fields that are marked with a red asterisk (*).

CUPE 3261 positions are the only exception. For these positions, please apply to the contact person indicated on the posting.

What is a career profile?

Creating your own online career profile allows you to store a copy of your resume online. You can indicate your overall career preferences and provide information on the type of work you're looking for and preferred work location.

Once complete, UTORecruit will then notify you by email of any specific openings matching your indicated preferences. Once you receive an email about a job posting, you'll need to check the career site to ensure that you're eligible to apply for the position. However, you won't need to worry about missing a job opportunity at U of T.

What are the benefits of posting a profile?

Completing a career profile can save time when you are applying to multiple jobs. The information you provide for your general candidate profile will automatically be transferred to other applications when you apply to a job on our website, which means you can avoid re-typing your information for each job application. We encourage you to review and update your profile to reflect the position to which you are applying.

Can I delete a profile I've submitted?

Please contact uoft.careers@utoronto.ca to have your profile removed. However, please be aware that if you delete your application, it will be removed from any jobs for which you are being considered.

How will I know if you received my application or profile?

All completed applications are automatically acknowledged by a confirmation email between 24 to 36 hours following submission. Regrettably, we are unable to respond to inquiries regarding the individual status of applications.

Should your qualifications meet the stated requirements of the posting for which you have applied, a member of our recruiting team or hiring manager will contact you. Given the volume of applications we receive, we regret that only those applicants selected for an interview will be contacted.

How do I review my application that I submitted online?

If you have submitted your application for a position, you can review and make changes to your application prior to the closing date.

  1. To review and/or update your application follow these steps:
  2. Access your usual job list (USW, internal or external)
  3. Click on “My Jobpage”
  4. Login with your user name and password
  5. Under the Completed Submissions section, find the job that you want to review/update
  6. Click “View Submission”
  7. To make modifications, click "Edit" next to the relevant section (e.g. Resume and Letter, Questionnaire, Personal Information, etc.)
  8. Make the required change(s) in that section
  9. Click “Save and Continue”
  10. Repeat steps 6 to 8 (if necessary)
  11. Click “Submit” when all changes/updates are completed.
  12. You will see the “University of Toronto - Job Application – COMPLETE” page. This acknowledges that your updates to your application have been submitted and received.

Can you inform me when jobs I am interested in are posted?

Yes. To be informed of positions at U of T via email, register your profile with UTORecruit and select your preferences (based on job function, location and division or faculty). Please note that you will not be informed of all jobs being posted at the University, only those that match your indicated interests.

Will my profile information remain confidential?

Yes. Your profile information will only be accessed by appropriate HR professionals at the University of Toronto and we have implemented procedures to ensure that your information remains secure and protected. A privacy statement which explains how information will be collected and used can be found before you register your profile.

How long will you keep my application?

Applications are kept for 18 months, but we encourage you to update your profile regularly to ensure that the information is accurate.

I've submitted an application for a job. Will I automatically be considered for other similar jobs?

No. You must apply individually to specific positions at the University to be considered for them. However, if you would like to be informed of jobs at U of T directly via email, you can choose our career alert when you fill out a career profile.

How often are jobs posted?

Jobs are posted regularly and we encourage you to check our jobs page often to see what new positions are available. You can also request that we send job posting information directly to your email by adding your profile and choosing our career alert.

When will I hear from U of T if I have been granted an interview for a position?

Since every position is different and can have any number of applications, there is no standard time period. Please note that only qualified candidates will be contacted for an interview.

How will my application reach the hiring department?

Once you apply to a specific posting, Human Resources will review your application and forward it to the hiring manager, if appropriate.

What does the coding (number and letters) in brackets beside the position title mean?

The coding in brackets represents the University's pay scale group or salary grade for the position.

Attachments

What kind of files can I attach to my candidate record?

You can attach a copy of your resume if you wish to submit it along with your candidate record. We recommend that you attach only a generic resume as these attached files follow you on each application. If you prefer to tailor your resume for each application, you should copy-and-paste your resume into the text box provided.

If the position asks you to submit references and other materials, you can submit these documents with your application. Please note that the search tool that recruiters use to search for candidates will not be able to analyze the content of some attached files (mostly image files and zip compressed files).

Once you attach a file you are unable to go back and edit the document.

Can I attach my cover letter?

The University prefers that you provide your cover letter in plain text in the cover letter box provided.

What if I want to submit tailored resumes for each job that I am applying?

For each application, you may cut and paste your resume into the resume box provided. If you are copying and pasting from a Word document, you may lose your formatting.

If you choose to attach your specific resume, please save your attachment beginning with the naming convention of: FirstInitial LastName – Posting Number (e.g. J Doe – 0600083). If you have more than one resume attached, please specify the resume that you would like the recruiter and hiring manager to review for the position that you are applying in the “comments about the file” section. 

NOTE: All attached files will be connected to future applications and there is a maximum of five attachments per candidate.

Can I delete my resume(s)?

You can delete some or all of the files. However, please note that if you delete a resume for a position that you applied for and are being currently being considered for, the hiring manager and recruiter will no longer have access to your resume.

Troubleshooting

What should I do if I can't apply online?

If you are having difficulties submitting your application, email uoft.careers@utoronto.ca and explain your problem in your email. Please note that this is not an alternate email for sending applications or resumes. For those who do not have computers, our website can be accessed from terminals in places such as public libraries or internet cafes.

I work at U of T, but do not have regular access to a computer. Is there another way for me to access the jobs listings?

Jobs are also posted at various points around campus. Your HR generalist can tell you which one is closest to you. As well, there are computer terminals at 215 Huron Street, 8th floor (for U of T employees), libraries across campus and the Organizational Learning and Development Centre on the 6th floor at 215 Huron Street.

I made a mistake on my resume. Can I resend?

Yes. It is possible to update your profile and resume at any point until a job posting closes.

You asked for an email address but I don't have one. What should I do?

There are a variety of ways to obtain a free email account. You may wish to visit websites such to register for an email account or to obtain more information. U of T employees who do not have an email account should speak with their manager about setting up a UTORmail.

Who do I contact if I have problems applying online?

If you are having problems applying online, you can contact web support at uoft.careers@utoronto.ca. Please explain your problem in your email and we will get in touch with you as soon as possible. This is not an alternate email for sending applications or resumes.

What should I do if I've forgotten my password?

If you've forgotten your password, simply log in as a returning candidate and click “Forgot Password”. You will receive further instructions on setting up a new password via email.

What should I do if none of the choices for a question is appropriate for me?

Please provide the answer that most closely matches your situation, as the application must be complete before it will be processed. You may wish to explain or elaborate on your choice in your cover letter.

How do I unsubscribe from receiving Job Posting Notifications?

You can unsubscribe to this setting at any time. Just log into your candidate profile, and then follow these instructions:

  • Click “Submit/Modify your profile”;
  • Click “I am a returning user”;
  • Enter your email address and password;
  • Proceed through the first few pages until you find the box: “Accept invitations by email on career opportunities matching this profile”;
  • Deselect the checkmark to stop receiving job matches;
  • To reactivate this feature, follow the same process but select the checkmark.

I was sent a posting notification, but can't find the job. What's going on?

U of T believes strongly in promoting and developing its staff. One of the provisions of the collective agreement covering our largest employee groups is that some jobs are first listed internally to members of that union before they are available to others. It is possible that you have received a notification of a posting that is only available to members of specific U of T employment groups.

Before applying for position for which you have been sent a notification, please go to our career site and ensure that the posting is listed in the jobs section that matches your employment status (eg. USW, Internal, External). If you see the posting, you can apply online.

If you do not wish to receive further job posting notifications, you may unsubscribe. You can subscribe again while applying for a position or reviewing your profile.

I've asked to be notified of jobs at U of T, but have not received any notifications. Is there a problem?

If you have not received a notification of postings, it may be because your email information is not correct in the system. Please check your profile to ensure all of your contact information is accurate. Changes can be made directly in your profile. Also, if you have not made changes to your profile, or applied for any jobs for the year, the system will assume that your profile is inactive and stop sending automatic notifications. You must take some action on your profile at least once a year to ensure it remains active.