Launch of the Consistent Job Description Pilot

Three years ago, the Division of Human Resources & Equity began implementing changes to streamline and modernize the job evaluation process for over 4,000 University positions in the USW bargaining unit.

First, to address delays in the system and resolve the large number of disputes, the University negotiated a new agreement with the Union and provided additional resources and support to divisional HR offices. We then commenced work on a major project aimed at transitioning the University to a new more consistent form of job description, which will become an integral part of a more efficient and effective job evaluation process. Today, following extensive consultation, analysis and development, we are pleased to announce the roll-out of a pilot of the Consistent Job Description project and the timing of the full launch of this important initiative.

Using advanced software, managers and HR staff will choose from a bank of pre-written statements to create USW job descriptions (JDs) with consistent language and ratings. Some of the many benefits include:

  • A centralized inventory of consistent USW job descriptions, for every USW position.
  • Ability for managers/HR professionals to search the inventory for job content.
  • Ability for managers/HR professionals to create JDs by selecting pre-written simplified content.
  • Consistency– job descriptions will use consistent language to describe similar work
  • Streamlined processes for JD creation, classification and posting.

The new job description format will not change the pay band, classification or responsibilities of any job, just alter the way in which the work is described.  “Our goal is to streamline the process of creating and posting USW positions and reduce the amount and complexity of work for hiring managers and our HR offices”, says Kelly Hannah-Moffat, Vice-President, Human Resources & Equity. “This is one of many projects being implemented as part of the HR Technology Roadmap, with the goal of modernizing our HR systems and launching new tools for employees to create a more cohesive and efficient digital workplace. To all those who have contributed to bringing this project to realization, please accept my sincere thanks.”

A pilot of the Consistent JD Project will run with select business units from June to October 2018. After incorporating feedback and improvements from the pilot, the project will be implemented for the entire University on a go-forward basis on October 29, 2018. By January 2020, all existing USW job descriptions will be converted into the new format on a division-by-division basis.

Questions about the Consistent JD Project? FAQs and more information on the software can be found on the HR Technology Roadmap website.